Case Study:
HR Module for ERP System
Optimizing Human Resource Management for Scalability and Efficiency.
Overview:
Managing human resources effectively is crucial for any growing business. The HR Module in Cinqd was designed to streamline employee management, payroll processing, leave tracking, and compliance, providing businesses with a centralized and automated solution for their HR needs.
Final Design:
Problem Statement:
Before implementing the HR Module, businesses faced multiple challenges:• Fragmented HR processes across spreadsheets and third-party tools.• Time-consuming manual payroll calculations leading to errors.• Lack of transparency in leave and attendance tracking.• Compliance risks due to inconsistent employee record-keeping.
Key Objectives:
The key objectives of the HR module were:• Centralize Employee Data.• Automate Payroll Processing.• Enhance Time-off Management.• Improve Compliance & Documentation.• Facilitate Better Team Collaboration.
Research & User Insights:
To design an effective HR system, we gathered insights from HR managers, finance teams, and employees. Key findings included:• HR managers needed a centralized dashboard to oversee employee data, payroll, and leave requests.• Finance teams wanted automated payroll processing with tax and deduction calculations.• Employees required a self-service portal for time-off requests, payslips, and profile updates.
Collaboration:
Building the HR Module required close collaboration with:• HR professionals to define industry-standard workflows and compliance requirements.• Finance teams to integrate payroll processing and tax calculations.• Developers to implement automation and ensure data security.• UI/UX designers to create a seamless experience for HR teams and employees.•Stakeholders to align the module with business needs and legal compliance.
Design Process:
a. Wireframing & Prototyping:• Designed low-fidelity wireframes to structure core HR functionalities.• Developed interactive prototypes for usability testing and validation.
b. UI/UX Design:• Created an intuitive UI for quick access to HR data and processes.• Implemented a my profile section for better user engagement.• Designed automated workflows for payroll processing, leave approvals, and document management.• Manage columns feature to customize the order of data and save them as presets.• Help sections for quick access to help center.
c. User Testing & Feedback:• Conducted usability testing with HR managers and employees.• Iterated designs based on feedback to enhance navigation and efficiency.
Impact & Results:
• 40% reduction in administrative workload for HR teams.• 60% faster payroll processing through automation.• Improved employee experience with self-service access to HR functions.• Enhanced compliance with accurate record-keeping and reporting.